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Record Commission

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(Redirected from Commissioners of Public Records) Not to be confused with Royal Commission on Historical Manuscripts.

The Record Commissions were a series of six Royal Commissions of Great Britain and (from 1801) the United Kingdom which sat between 1800 and 1837 to inquire into the custody and public accessibility of the state archives. The Commissioners' work paved the way for the establishment of the Public Record Office in 1838. The Commissioners were also responsible for publishing various historical records, including the Statutes of the Realm (i.e. of England and Great Britain) to 1714 and the Acts of Parliament of Scotland to 1707, as well as a number of important medieval records.

Although the six Commissions were technically distinct from one another, there was a considerable degree of continuity between them, and it is common practice to regard them as a single entity and to refer to them in singular form as the Record Commission.

Background

Public record keeping had a long tradition in the United Kingdom, the requirement for accessibility to the public present in some of the earliest Rolls of Parliament. Queen Elizabeth I instituted an inquiry into the parliamentary, chancery and exchequer rolls and sought the recovery of dispersed charters, and King James I established a State Paper Office and Office of General Remembrance of Matters of Record.

In 1604, the House of Commons moved for a special record repository and in 1620 the House of Lords appointed a committee to search for records. Soon after, King Charles I established a commission for searching after all records belonging to the crown. These efforts were thwarted by the English Civil War, although during the Restoration King Charles II established the Office for State Papers and reformed the Treasuries of the Common Courts.

Queen Anne authorised the publication of the Compilation of State Papers and Records, also known as Rymer's Foedera, published in 20 volumes between 1704 and 1735, as well the Inquiry into the State of our Domestic Records, led by Lord Halifax and Lord Somers. In 1704, the Lords referred the question of the nature and condition of parliamentary records to a committee, which led to improvements in the storage of records, especially in the Jewel Tower of the Palace of Westminster. In April 1725, the House of Lords appointed a committee to view the parliamentary records and inspect others lying in disorder in the palace.

Following the 1731 Fire of Cotton Library, the House of Commons instigated an inquiry into public record keeping. The committee received 18 returns from repositories, leading to the publication of the Table of the Records of the Kingdom on 9 May 1732.

In 1772, the House of Commons appointed a committee to investigate the state of records in the Rolls Chapel, which found that records were damaged by age, damp, heat and transportation. The work of the committee led to the establishment of clerk of the Rolls Chappel records in 1784.

By 1800, it was widely recognised that public record keeping was poor, with records disparate, undescribed and kept in bad conditions. It had been 70-years since any parliamentary proceedings on public record keeping, during which time the volume of records had greatly increased. Furthermore, no parliamentary inquiry had extended to courts (maritime or ecclesiastical), cathedrals, universities, bespoke collections (including the Royal, Slonian and Harleian collections), the British Museum or any public repositories in Scotland.

The Parliament of the United Kingdom, formed in 1800, following the Acts of Union 1800 devoted much attention to the consolidation of public records. On 18 February 1800, the Select Committee on the State of Public Records was appointed to inquire into the state of public records in England, Scotland and Ireland.

The committee reported on 4 July 1800. On 11 July 1800, the report was read a second time and the House of Commons resolved to present a humble address to King George III to execute the report's recommendations. A Committee was appointed to draw up the address, consisting of Charles Abbot, Lord Viscount Belgrave, William Douglas, Charles Yorke, Charles Perceval, 2nd Baron Arden, John Smyth, John Eliot, George Rose, Sir John William Anderson, William Baker (1743–1824), George Manners-Sutton and Charles Bragge, which was reported and agreed to by the House of Commons the same day. The Commons reported that while some public records were well preserved and organised, many important records were poorly arranged, undescribed, exposed to erasure, alteration or embezzlement, stored in damp conditions and at risk of fire. The address noted that it was approximately 70 years since the last parliamentary inquiry on the subject, during which changes in language and the increased complexity of proceedings had made it more difficult to organise and use records effectively. The Commons requested the Sovereign to issue directions for better preservation and organisation of public records and approve extraordinary expenses necessary for the undertaking. The address was confirmed as being presented to His Majesty on 17 July 1800.

Following the report of the committee and humble address to the Sovereign from the House of Commons, the first Record Commission was established.

Activities

Extract from the Patent Roll for 3 John (1201–2), as published by the Record Commission in 1835 using record type

The first Commission was established on 19 July 1800, on the recommendation of the Select Committee on the State of Public Records appointed earlier in the year, on the initiative and under the chairmanship of Charles Abbot, MP for Helston, "to inquire into the State of the Public Records of this kingdom". The public records were at this time housed in a variety of repositories, including the Tower of London, the chapter house of Westminster Abbey, the Pell Office adjacent to Westminster Hall, Somerset House, and elsewhere, often in a disorganised state and in highly unsuitable physical conditions. The idea of a single central repository was mooted as early as 1800, and became the subject of an abortive parliamentary bill in 1833, but it was to be some years before this was achieved: in the meantime, the Commissioners arranged for various moves of individual classes of records into new accommodation. These moves were well-intentioned and sometimes led to improvements in storage and arrangement, but more often resulted in the loss and further disorganisation of records.

The Commission (in particular the sixth Commission, which sat from 1831 to 1837) gained a reputation for inactivity, corruption, jobbery, and for including among its members too many persons in high office with other demands on their time. Some of these criticisms came from external observers, such as Sir Harris Nicolas; others were made by the Commission's own salaried employees, notably Henry Cole, and to a lesser extent Thomas Duffus Hardy. A Parliamentary committee, appointed to inquire into its work, reported in 1836 that the national archives remained scattered in a number of unsuitable locations, and in the custody of "a multitude of imperfectly responsible keepers". Out of these controversies emerged the Public Record Office Act 1838, which established the Public Record Office in that same year.

The Commissioners' second objective was to make the records more accessible through the compilation of finding aids (indexes and calendars), and where possible the publication of these, as well as the publication of full texts of selected records of particular importance. The sixth Commission employed four sub-Commissioners (Joseph Hunter, Francis Palgrave, Joseph Stevenson, and for a time John Caley), as well as other ad hoc editors and a number of clerks, specifically on the task of editing records for publication. Most of the Commission's publications used a "record type" typeface, designed to present the text in a near-facsimile of the manuscript originals. The publications programme was generally considered a success, and many of the Commission's editions remain in current scholarly use. In other cases, however, the absence of a permanent arrangement to the records rapidly rendered the compilation of finding aids redundant.

Publications

The Commissions' publications included:

See also

References

  1. ^ Reports from Committees of the House of Commons: Repr. by Order of the House. House of Commons. 1800.
  2. Mullett, Charles F. (1964). "The "Better Reception, Preservation, and More Convenient Use" of Public Records in Eighteenth-Century England". The American Archivist. 27 (2): 195–217. doi:10.17723/aarc.27.2.c823476506851642. ISSN 0360-9081. JSTOR 40290358.
  3. ^ Mullett, Charles F. (1964). "The "Better Reception, Preservation, and More Convenient Use" of Public Records in Eighteenth-Century England". The American Archivist. 27 (2): 195–217. doi:10.17723/aarc.27.2.c823476506851642. ISSN 0360-9081. JSTOR 40290358.
  4. Archives, The National (8 October 2010). "The National Archives - A history of the Public Record Office | The National Archives". Archives Media Player. Retrieved 13 November 2024.
  5. Ilbert, Courtenay (1901). Legislative methods and forms. Oxford: Clarendon Press. p. 57. Retrieved 9 September 2024. Public Domain This article incorporates text from this source, which is in the public domain.
  6. ^ Commons, Great Britain House of (1799). Journals of the House of Commons. H.M. Stationery Office. pp. 201, 215, 410, 411, 701, 729, 752–753, 764, 790, 792.
  7. Ilbert, Courtenay (1901). Legislative methods and forms. Oxford: Clarendon Press. p. 57. Retrieved 9 September 2024. Public Domain This article incorporates text from this source, which is in the public domain.
  8. Walne 1973, pp. 9–12.
  9. Walne 1973, pp. 13–14.
  10. Cantwell 1984, p. 278.
  11. Cantwell 1984, p. 277–8.
  12. Cooper, Ann (2008) . "Cole, Sir Henry (1808–1882)". Oxford Dictionary of National Biography (online ed.). Oxford University Press. doi:10.1093/ref:odnb/5852. (Subscription or UK public library membership required.)
  13. Cantwell 1984, p. 277.
  14. Cantwell 1984.
  15. Walne 1973, p. 15.
  16. Walne 1973, pp. 14–17.

Bibliography

External links

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